Practical strategies to help your business work smarter with AI workflows, automation tools, and intelligent systems.
Most businesses are using AI wrong in 2026. They ask ChatGPT to write an email, maybe generate a social media caption, and call it a day. But the businesses that are truly pulling ahead? They're not just using AI for one-off tasks. They're building systems.
The difference between using AI as a tool and using AI as a system is the difference between typing a message and automating an entire workflow. Here are five automation workflows we're seeing transform small and mid-size businesses right now.
Stop writing RFPs from scratch. Feed your past winning proposals into Claude or GPT, build a template system with your brand voice baked in, and generate 80% complete drafts in minutes. We've seen clients go from 3 proposals per week to 12 — without hiring another person.
New client signs up? Trigger a workflow that creates their project folder, sends a branded welcome email sequence, generates a custom intake questionnaire, and schedules the kickoff call. Zero manual steps. Your client gets a premium experience, and you don't lift a finger.
Set up automated web scrapers paired with AI summarisers that monitor your competitors' pricing, content updates, and product changes. Get a weekly briefing delivered to your inbox — without ever having to manually check a competitor's website again.
Record yourself doing a task once. Feed the transcript to AI with the right prompt framework, and get a professional SOP document complete with step-by-step instructions, screenshot descriptions, and edge case handling. What used to take hours now takes minutes.
AI reads every incoming email, categorises by urgency and topic, drafts responses for routine enquiries, and flags only the messages that actually need your attention. Your inbox goes from overwhelming to manageable — automatically.
The tools are already here: Claude, GPT, Make.com, n8n, Zapier. The gap isn't access to technology — it's knowing how to connect these tools into workflows that actually work for your specific business.
That's what we do at AI Growth Solutions. We analyse your operations, identify the highest-impact automation opportunities, and build the systems so you can stop doing repetitive work and focus on growth.
Not sure where to start? Get our free checklist that helps you identify which parts of your business are ready for AI automation — and which will save you the most time.
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